Branch Co-ordinator

Job Description

1. Verifying purchase orders and delivery challans against received materials.
2. Checking quantity, description, and condition of goods.
3. Preparing Goods Receipt Notes (GRN) after acceptance.
4. Updating stock records in ERP.
5. Storing materials in designated locations with proper labeling.
6. Following FIFO (First In, First Out) or FEFO (First Expiry, First Out)
7. Maintaining proper housekeeping and 5S practices (Sort, Set in order, Clean, Standardize,
   Sustain)
8. Storing hazardous/flammable materials separately with safety precautions.
9. Protecting materials from pilferage, theft, damage, deterioration, and fire.
10. Issuing materials only against approved Material Requisition Slips (MRS)
11. Verifying authorization and approval before issue.
12. Updating stock register/ERP immediately after issue.
13. Conducting periodic stock verification (monthly/quarterly/annual)
14. Investigating and reporting discrepancies.
15. Preventing overstocking and understocking.
16. Coordinating with the Purchase department for replenishment.
17. Maintaining all documents to trace items and show details
18. Keeping GRN, MRS, Stock Registers, Inspection Reports, Issue Slips
19. Recording surplus stock in “Surplus Stock Register”
20. Following proper lifting and handling methods for heavy items
21. Vehicle hiring from the market based on compatibility for local and inter state deliveries
22. Hiring labourers for loading and unloading. Porter booking for cost optimization.
23. E-way bill perparation for inter state-intrastate/ import shipments
24. Material delivery planning directly from vendor to customer to save freight
25. Visiting customs office for technical queries on import shipments
26. Preparing multiple reports, CCTV & Access Card (issuing & monitoring)
27. IT support