Expand organisational VC access with smaller Huddle Rooms
Not every conversation needs a boardroom. Huddle rooms are the small, informal spaces where quick decisions happen, ideas get sketched out and two or three people jump on a video call.
These rooms are the most used spaces in most offices, yet they are often the most neglected.The technology needs to be dead simple, always ready and take up as little space as possible.
Simple Spaces, Done Right
Huddle rooms are the most-used meeting spaces in most offices. When they work well, people step in for a quick call, share a screen and get back to work in minutes.
The key is simplicity: one device that handles everything, wireless sharing that works instantly and the same setup in every room so there is nothing new to learn. At scale, this consistency transforms how teams use small spaces across your organisation.
Wireless by Default
Wireless sharing from any device eliminates cables, adapters and dongles entirely. Walk in with a laptop, tablet or phone and content appears on the display within seconds.
Built-In Video Calling
Every huddle room should be a calling device, not just a screen. Built-in camera, microphone and speakers mean any room can host a video call the moment someone walks in.
Consistent Across Every Space
The same equipment, same controls and same experience in every huddle room. Learn it once, use it everywhere. IT supports one standard rather than dozens of variations.
Clean, Ready, Inviting
A single video bar, a clean display and no cables on the table. The room looks ready the moment someone opens the door. People gravitate toward spaces that feel simple and prepared.
Key Features of Actis Huddle Rooms
Walk In. Start Talking.
We design huddle rooms to be the simplest, most reliable spaces in the building. One device does everything: camera, microphone, speakers and wireless sharing. No cables, no remotes, no confusion. The same setup in every huddle room so people know exactly what to expect regardless of which room they walk into. At scale, this consistency transforms how your teams use small meeting spaces.
All-in-One Video Bar
Wireless BYOD Sharing
One-Touch Video Calling
Consistent Across Every Room
Remote Monitoring at Scale
When you have dozens or hundreds of huddle rooms, you need visibility. Centralised monitoring shows device health, firmware status and usage data so IT can manage every room proactively rather than reactively.
Room Scheduling & Availability
Optional scheduling panels outside the door show availability in real time. Book from Outlook or walk up and reserve. Helps address rooms being booked but sitting empty or occupied without a booking.
Organisations With Lots of Small Spaces
Huddle rooms matter most in organisations where people move between meetings frequently and need quick, reliable access to video calling and content sharing throughout the day.
Large corporate offices
IT & ITES
campuses
Co-working
spaces
Multi-site
enterprises
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AV, collaboration and lighting infrastructure for leading organisations
Actis FAQs
Huddle spaces are compact, informal and designed for small teams (2–6 people). They support quick, impromptu meetings and hybrid collaboration, often using simple AV tools and plug-and-play interfaces. Huddle room AV solutions are tailored to enhance these spaces, offering user-friendly, efficient setups that differ from traditional rooms, which serve larger groups and are typically scheduled and formal.
Assess the average group size, type of discussions (ideation vs. reviews) and frequency of virtual collaboration. A well-planned huddle room setup incorporates the right huddle room AV technology, such as integrated soundbars and cameras for frequent video calls, or interactive displays and writable walls for brainstorming sessions.
Yes, huddle rooms complement larger spaces by offering flexibility for smaller, faster interactions. They reduce the scheduling burden on a modern office conference room and support hybrid work models, making them essential for agile, modern workflows.
Typically 2 to 6 people. The room should be small enough to feel informal but large enough for comfortable seating and a display. Most huddle rooms are between 6 and 12 square metres. Anything larger usually works better as a standard meeting room with more comprehensive AV.