In the yesteryears, businesses often focused on designing one or two boardrooms packed with the latest technology, to make an impression on potential clients and new joinees. Today, the conferencing trend in enterprises has moved towards creating multiple small huddle rooms.
Because of this, we see a need in huddle rooms for extremely simple user interfacing. Users would want to plug in their devices, conduct meetings, and leave. As this space is too small, it is shared among multiple users. Convoluted set-up routines, complex climate control schedules, over-engineered lighting requirements, and so on are not what is needed.
The aim is to achieve are simple systems where, when a source is connected, all automation is immediate and no user interfacing is necessary. End users want the ability to plug in their devices, power up the display and select the correct input source. That’s all! Following the KISS (Keep It Short & Simple) rule is required now more than ever.
Huddle rooms are gaining more popularity because of the flexibility they offer. Most enterprises have multiple huddle rooms to avoid the need to schedule a room days or weeks in advance. If an impromptu event comes up that needs to be discussed with the entire team, they can meet in the huddle room quickly. As most huddle rooms are equipped with basic communications technology, teams can even video conference with remote stakeholders, both internal and external.
As huddle rooms keep on proliferating, it will be a requirement that the monitoring of these spaces on a single, comprehensive basis will become a standard. Each huddle room will be an integral component, part of a bigger system. The ability to identify potential issues quickly before they happen will be extremely beneficial.
We can foresee this type of monitoring becoming especially useful in terms of both room booking availability and also device and output statuses that enable the overseer of those rooms to address any IT or AV issues that may arise. However, the role and support of AV integration companies can help business overcome these challenge during and after deployment of the system.
(Content and image courtesy: www.avinteractive.com and www.polycom.com)
FAQ’s
They support quick, informal meetings for 2–6 people, making collaboration faster and more flexible than always using large conference rooms.
Because they’re right-sized and tech-enabled, teams can start discussions immediately without waiting—reducing wasted time and friction.
Equipped with video conferencing tools, huddle rooms make it easy for in-person and remote team members to come together seamlessly for small-group calls.
Yes — they require less space, fewer resources, and simpler AV setups than traditional boardrooms, offering a high ROI for frequent small meetings.
They cater to millennial and Gen-Z work styles by providing casual, collaborative spaces that support creativity, spontaneity, and open communication.