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Designing a seamless auditorium AV solution for enterprises

Auditoriums are large event spaces that serve host to town halls and other enterprise-wide events for organizations with many employees at a single location. Due to their size, the modern auditorium includes professional sound systems and video distribution systems with multiple displays. Events in these spaces are often live-streamed to remote locations or even recorded for later use. All of this must happen seamlessly and effectively, and the technology must be intuitive so that the administrators can set up and run the event with minimal effort.

So what features and functionalities should be available for an exceptional audiovisual experience in Auditoriums? Our blog shares ideas to help enterprises identify these areas and develop an auditorium AV solution that is aligned to their business needs.

Powerful content sharing with multiple devices

The goal of technology in an auditorium space is to ensure the presentation happens smoothly. Presenters should be able to walk up and quickly present content from a laptop, tablet, or mobile device with minimal setup. Audio and lighting solutions need to ensure that the presenter can be seen and heard throughout the space, and the video and control solutions need to ensure that the content is displayed flawlessly.

Full mobility during presentation scenarios

Full mobility during presentation scenarios

As auditorium spaces are designed to hold a variety of different events, the AV technology should empower the presenter with the flexibility to present to move around the space easily. Presenters should be able to move the podium to any spot on or off the stage entirely. Multiple AV floor boxes routed to a matrix switcher can reduce cabling back to the central video system. Additionally, wireless microphones solutions can give the presenters the freedom to walk around the space freely. It is ideal to have the right combination of both handheld and lavalier microphones to combat any presentation scenario.

Empowering the administrator

In large auditorium spaces, it is often necessary for the administrator/technician managing the event to make adjustments from locations apart from the AV booth. Sound can vary at different locations in the space. This requires adjustments to the sound mix, lighting, video switching, and other settings to be adjusted while the hardware is in other parts of the room. Administrators will find it easier to adjust the AV and automation settings via mobile devices integrated with software controls.

Live streaming and recording events

When global enterprises hold events, they often include employees from other geographic locations. The auditorium can have a video conferencing solution that can help live stream the event to any part of the world. Delivering presentations across a global organization can often be a costly and time-consuming affair. That’s why modern organizations require a method to give the presentation once and then make it accessible to participants who can’t view the event live due to work or time zone limitations. The video can be uploaded to a cloud or an FTP server, which can be shared and viewed via laptops, tablets, or mobile devices. Needless to say, the auditorium needs to have professional-grade AV technology that can capture, stream and record crystal clear audio and video.

Using digital signage for engagement

Using digital signage for engagement

Digital signage is an engaging way to communicate with employees and reach them where they gather. Employees often pass by the entrance to an auditorium space when attending an event in the auditorium, heading to appointments, or walking by to meet a client. As such, the auditorium entrance is a prime location for digital signage as part of a corporate communication solution. Displays running digital signage can advertise upcoming events in the auditorium or even serve as a great tool to manage the movement and flow of the visitors.

Real-time monitoring and central resource management

With today’s IP-based AV systems and Resource Management Suites (RMS), IT organizations can reduce service calls and trouble tickets by staying on top of how their AV systems are functioning. These management suites include dashboards, reports and alerts that allow the IT team to monitor the status of their AV systems in real time, on a global basis.

As with most AV integration scenarios, the secret to successful auditorium AV is to focus on the people – the technology is just a means of delivering a message. It would be beneficial for enterprises to work closely with the AV integrator to fully understand the benefits the technology selected.

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