Telepresence rooms have received a lot of press over the last few years because of the degree to which they are able to create an “in-the-same-room” sort of environment for video. It’s literally so good, that it’s unreal.

But the adoption of telepresence in India has been limited because both set-up and operational costs are higher than conventional video conferencing. The cost of bandwidth is especially daunting, as is the fact that the room works well only when there is an identical facility at the far end.

However, for organizations that have embraced the value of telepresence, it’s an incredible video communication experience, though there are a few design considerations that need to be kept in mind.

Our teams’ recommendations for these specialized conferencing rooms are:

1. Limited seating – One of the things that you need to keep in mind while designing your telepresence rooms is the limited seating capacity because of the need for perfect eye-to-eye contact. To be cost-effective, these rooms should be designed to seat from 3 to 10 people and will require multiple cameras, codecs, and displays – up to 3 camera units deepening on the seating plan…

Tips for Telepresence Room Design


2. Precise furniture design – Unlike the usual video conferencing room, you will require a very specific shape of the table for this type of room. It needs to be a half-U shaped table with a gentle curve (or a section of a semi-circle) is usual, and this needs to be perfectly aligned is a mirror image of the table in the far-end room. All furniture and colors across the rooms need to be identical too. Also, the seats are fixed and cannot be moved as they have to be placed precisely with respect to their respective displays and the cameras.

3. Advanced audio engineering – The audio design in a telepresence room needs to be very different from most conventional VC rooms, because of the constraints on the seating positions. Since the seating arrangement is sort of in a single line and fixed to the floor, audibility is affected if there is just one central microphone unit. As a result, multiple microphones are required with digital audio mixers to ensure high sound quality.

4. Large, high-resolution displays – In most cases, multiple LED TVs/monitors are used as displays in telepresence rooms and not projectors. While the use of a video wall can make the experience even more immersive, it does add to the costs significantly. There is also a need to incorporate an extra mid-sized display to show the data feed to the presenters at the near end (see image above).

5. High-bandwidth for multiple codecs – Since the system needs to broadcast (and receive) feeds from multiple cameras and codecs the bandwidth requirements are high. This means that the room will have high operational costs as multiple codecs are utilizing bandwidth simultaneously at all times to deliver high-quality video.

For more information on how your Telepresence Room can be more cost-effective, contact Actis at 022-30808080 or write to

(Image Credit:

AV Solutions, Audio Visual Consultants at Actis Technologies India