Setting up your room for great viewing should be a reasonably straightforward ask, given that the technologies for it have been around for quite a while. But in many meeting rooms and events that use audio visual technology, this seems to go wrong pretty often.

The key reason for this is that room designers and event managers forget to check through some of the basic standards that go into creating an exceptional visual experience.

Infocomm International ( summarises the 4 things that you need to consider when determining the perfect display configuration:

The right text size is critical to ensure clarity and minimizing the chances of eyestrain for the audience and maximizing their ability to take in the information without errors. Other parameters that matter are typeface characteristics like character height and the font height-to-distance relationship.

Take into account the farthest viewing distance because the clarity reduces dramatically as the distance from the screen increases. The size of the screen can be determined based on this, to ensure that the information can be understood clearly.

The nearest viewing distance matters too because it can mess with the message being projected. That means that your first row of seating needs to be at least 1x the width of the screen and less than 30 degrees above the standard line of sight for a seated viewer.

Viewing angles are important especially for the viewers at the sides and a good benchmark is to plan for a 45-degree field of vision to either side of the display’s midpoint (that’s 90 degrees total).



Following these guidelines can ensure a great viewing experience for audiences in your specialised meeting rooms and should be followed even while setting up a venue for one off events.

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AV Solutions, Audio Visual Consultants at Actis Technologies India